1 Citation and Reference



It is designed to accompany (not replace) the 6th edition of the Publication Manual of the American Psychological Association (2010).

Citations in Text & Reference list

Citations in text

To cite works of others, APA style uses an author-date citation method. Citations in text are acknowledged with (Author, Date) or Author (Date).

Direct quotation

Use quotation marks and include page numbers.
Samovar and Porter (1997) point out that "language involves attaching meaning to symbols" (p. 188) or
"Language involves attaching meaning to symbols" (Samovar & Porter, 1997, p. 188).

A long quotation
A quotation of 40 or more words should be formatted as a freestanding, indented block of text without quotation marks. Note the location of the final full stop.
Weston (1948) argues that:
One of the most important phases of our special guests was to get information that would throw light on degeneration of the facial pattern that occurs so often in our modern civilization. This has its expression in the narrowing and lengthening of the face and the development of crooked teeth. (p. 174)

A quotation with no page numbers
If you quote from online material and there are no page numbers (e.g. HTML based document), use the paragraph number (para.) instead.
"Prevalence rates of antenatal major and minor depression have been estimated in community-based studies to range from 7% to 15% of all pregnancies" (Grote, Swartz, Geibel & Zuckoff, 2009, para. 2).

Indirect quotation / Paraphrasing

Page numbers are optional when paraphrasing, although authors are encouraged to include them, especially when it assists the reader to locate the reference in long pieces of text (Publication Manual, p. 171).
Giving meaning to specific symbols such as sounds and marks is considered to be the origin of written language (Samovar & Porter, 1997, p. 188).

A citation from a secondary source

When you find a quote (e.g. Arnett) within in a work that you have read (e.g. Claiborne & Drewery) and you wish to refer to the original quote (Arnett), this is called citing from a secondary source.
  • For graduates: Use secondary citations sparingly and locate the original source where possible (Publication Manual, p. 178).
In text citation:
Arnett (2000, as cited in Claiborne & Drewery, 2010) suggests there is an emerging adult stage in the lifespan of humans, covering young people between the ages of 18 and 25 years.
  • In-text, name the original work as well as the work you have read.
  • Use the phrase 'as cited in' to signify the secondary source.

In reference list:
Claiborne, L., & Drewery, W. (2010). Human development: Family, place, culture. North Ryde, NSW, Australia: McGraw-Hill.
  • List Claiborne & Drewery in your reference list, not Arnett.

Reference list

At the end of your assignment, you are required to provide the full bibliographic information for each source cited in text. References must be listed in alphabetical order by author, and then chronologically.
Exception: When citing from a secondary source, list only the secondary source in which you found the original information, and do not list the primary source in the reference list.
  • Start the list of references on a new page at the end of your assignment.
  • Do not use footnotes for referencing (Publication Manual, p.37)
  • References should use the hanging indent format.

Key Points to Format References

Basic formats

Each reference type (e.g. Book, Journal) has a standardised format. See also Formatting elements section for detailed information on how to format authors/date/title/publication information.

Book and book chapter

Each reference should include four elements: (1) Author/Editor/Producer (2) Date (3) Title of the work and (4) Publication Information.
Author, A., & Author, B. (Year). Title of the work. Place name: Publisher.
Electronic books
If the item is available online, a retrieval statement or DOI is required after (3) Title. Exclude (4) Publication Information.

Author, A., & Author, B. (Year). Title of the work. Retrieved from http://...
Author, A., & Author, B. (Year). Title of the work. doi: xx-xxxxxxx
A chapter in a book
When a book consists of many chapters written by different authors, reference each chapter you used.
Author, A., & Author, B. (Year). Chapter title. In A. Editor, B. Editor, & C. Editor (Eds.), Title of the book (pp.xx-xx). Place name: Publisher.
Author, A., & Author, B. (Year). Chapter title. In A. Editor, B. Editor, & C. Editor (Eds.), Title of the book (pp.xx-xx). Retrieved from http://...
Author, A., & Author, B. (Year). Chapter title. In A. Editor, B. Editor, & C. Editor (Eds.), Title of the book (pp.xx-xx). doi: xx-xxxxxxx

Periodicals

Items published on a regular basis, such as journals, magazines and newspapers, are known as serials or periodicals. Include the same elements as for a book, but exclude the publication information and add the volume, issue and page number(s) instead.
Each reference should include following elements: (1) Author (2) Date (3) Title of article (4) Title of Periodical (5) Volume, Issue and Page numbers.
Author, A., & Author, B. (Year). Article title. Title of Periodical, x(x), pp-pp
A journal article available online
Author, A., & Author, B. (Year). Article title. Title of Periodical, x(x), pp-pp. doi:xxx-xxxxx
Author, A., & Author, B. (Year). Article title. Title of Periodical, x(x), pp-pp. Retrieved from http://...

Online documents / Webpages

Include the same elements as for a book, but exclude the publication information and add a retrieval statement in its place: (1) Author (2) Date (3) Title (4) Retrieval statement. Include a retrieval date if the source material is likely to change over time (Publication Manual, p. 192).
Author, A., & Author, B. (Year). Title of the webpage. Retrieved from http://...
Author, A., & Author, B. (Year). Title of the webpage. Retrieved from ...website: http://...
Author, A., & Author, B. (Year, Month Day). Title of the webpage [Description of form]. Retrieved Year, Month Day from http://...

Formatting elements

Each element (e.g. Author[s], Date, Title, Publication information) has a standardised format including punctuation and presentation style (e.g. capital letters and italics etc.).

Author(s)

In text citation
Acknowledge a citation with author's last name and publication year.
  • For two or more works within the same in text parentheses, order the authors alphabetically as they would appear in the reference list. Separate them with semicolons.
  • Separate two or more works by the same author with a comma (Publication Manual, p. 177).
On the other hand, much has been already discussed ... (Brown, 2003; Cunningham, 2001; Stewart, 1995, 1999, 2004).
  • For authors with the same surname, include the author's initials in all in text citations, even if the year differs (Publication Manual, p. 176, section 6.14).
In the literature reviewed, A . B. Smith (2003) and C. Smith (2010) ...

In reference list
Invert the author(s) name(s), and use initial(s) of first name(s). Use the ampersand (&) between the last two authors' names (also note the full stop and comma after each author's name).
One author Brown, W. P.
Two authors Samovar, L. A., & Porter, R. E.
Three to five authors Krause, K.-L., Bochner, S., & Duchesne, S.
Six or seven authors (NEW) Shepherd, R., Barnett, J., Cooper, H., Coyle, A., Moran-Ellis, J., Senior, V., & Walton, C.
Eight or more authors (NEW) Chiappini, E., Principi, N., Longhi, R., Tovo, P. A., Becherucci, P., Bonsignori, F., ... de Martino, M.
Corporate / group author Ministry of Education.
No author Use Anonymous only if this is used in the publication.

  • Eight or more authors: List first six authors, then insert three elipses (...), followed by the last author.
  • Corporate / group author: i.e. an organisation, association or government department.
  • If the author's first name is hyphenated, include the hyphen with a full stop after each initial.

Date

The year of publication goes in parentheses ( ) after the author(s).
Books and academic journals (1993)
Magazines and newspapers:
Monthly
Daily, weekly

(1993, June)
(1993, June 12)
No date (n.d.)
In press (in press)

If an author has published more than one item in the same year, add lower case letters a, b, c etc. immediately after the year. The order is arranged alphabetically by title in the references list, but exclude 'A' or 'The' when it is the first word (Publication Manual, p. 182).
In text citation:
As discussed by Lohan (2009b), it is inevitable... Lohan (2009a) also suggested that...

In reference list:
Lohan, L. (2009a). Managerial behaviour and... The Journal of Information and...
Lohan, L. (2009b). A new perspective on ... New Zealand Journal of Management...

Title of the work

Titles of formally published materials (e.g. Books, Journals, DVDs) are italicised, with the first letter of the first word of the main title and the subtitle in capital letters. Proper nouns also begin with a capital letter.
Exception: Journal titles (including magazines and newspapers) are italicised and all key words in the journal title begin with a capital letter.
  • Do not italicise an article title in a journal or chapter title in an edited book.

Publication Information

Publication Place
Give the location (city) of the publisher - give the first city listed only.
Exception: Place of publication is not required for journal, magazine or newspaper articles.
American cities Thousand Oaks, CA
Non-American cities Hamilton, New Zealand
London, England
Non-American cities with a state Sydney, NSW, Australia
  • All publishing cities now require the state or province, if applicable, and country (Publication manual, pp. 186-187).
  • For the United States, use the city name, then the 2-letter postal code instead of the United States.

Publishers
Use the first publisher listed if multiple publishers are given.
Exception: Publishers are not required for journal, magazine or newspaper articles.
  • Do not include words like Publishers, Co., or Inc. However, keep words like Books or Press.
  • When the author is the publisher of the work, use the word 'Author' in the publisher field.

Additional information (e.g. Editions)

Information such as edition (excluding 1st edition) or report number goes in parentheses ( ) immediately after the title (Publication Manual, p. 186).
Jespersen, N. D., Brady, J. E., & Hyslop, A. (2012). The molecular nature of matter (6th ed.). Hoboken, NJ: Wiley.
A description of the work goes in square brackets [ ] after the title.

e.g. [DVD], [Poster], [Kindle DX version], [Powerpoint slides], [Letter to the editor] etc.
Christchurch Methodist Central Mission. (1984). Durham Street Church: 120 years anniversary brochure: 1864-1984 [Brochure]. Christchurch, New Zealand: Author.

Referencing and Citation Examples


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0 APA Referencing Guide



It is designed to accompany (not replace) the 6th edition of the Publication Manual of the American Psychological Association (2010).
 
Cite and Reference Materials
This page provides examples of how to reference materials both in your list of references and in text citations.
Click on each element below to show the content! 

Books

Book - by one author

In text citation
(King, 2000) or
King (2000) compares Frame with "..." (p. 34).

In reference list
King, M. (2000). Wrestling with the angel: A life of Janet Frame. Auckland, New Zealand: Viking.

Book - by two authors

In text citation
(Treviño & Nelson, 2007) or
Treviño and Nelson (2007) illustrated ...

In reference list
Treviño, L. K., & Nelson, K. A. (2007). Managing business ethics: Straight talk about how to do it right. Hoboken, NJ: Wiley.

Book - by three to five authors

In text citation
First in text citation
(Krause, Bochner, & Duchesne, 2006) or
Krause, Bochner, and Duchesne (2006) recommend "..." (p. 32).
In subsequent citations:
According to Krause et al. (2006)
  • Cite all authors the first time, and in subsequent citations include only the first author followed by et al. (short for et alii. - Latin for 'and others'). Do not italicise et al.

In reference list
Krause, K.-L., Bochner, S., & Duchesne, S. (2006). Educational psychology for learning and teaching (2nd ed.). South Melbourne, Vic., Australia: Thomson.

Book - by six to seven authors

In text citation
According to Mezey et al. (2002) ... or
It is ... (Mezey et al., 2002)
  • If there are six or seven authors, cite only the first author followed by et al. (short for et alii. - Latin for 'and others'). Do not italicise et al. (Publication manual p. 175)

In reference list
Mezey, M. D., Cassel, C. K., Bottrell, M. M., Hyer, K., Howe, J. L., & Fulmer, T. T. (Eds.). Ethical patient care: A casebook for geriatric health care teams. Baltimore, MD: The Johns Hopkins University Press.
  • If there are eight or more authors, list the first six, then three elipses (…) and finish with the last author.

Book - by no author

In text citation
In the book, Joint Investigations of Child Abuse (1993), it is...
  • Note that the key words of the book title are capitalised when used in text, but not in the reference list.
  • Italicise the book title in text (Publication Manual, p. 104 & 176).
  • Do not use 'Anonymous' unless the author's name is given as Anonymous.

In reference list
Joint investigations of child abuse. (1993). Washington, DC: US Department of Justice, Office of Justice Programs.
  • If no author is stated, the title takes the author position.
  • If the author's name is given as Anonymous, use Anonymous in the author field (Publication Manual, p. 177).

Book - by a corporate/group author

In text citation
First in text citation
(American Psychological Association [APA], 2010) or
The American Psychological Association (APA, 2010) indicated...
In subsequent citations:
According to APA (2010)...
  • Some group authors may be abbreviated in subsequent citations if they are readily recognisable (Publication Manual, pp. 176-177).
  • Note use of square brackets around abbreviation in first example above.

In reference list
American Psychological Association. (2010). Publication manual of the American Psychological Association. Washington, DC: Author.
  • When the author and the publisher are the same, use Author in the publisher field. List in the references list by the first significant word of the organisation. For group authors, the parent body precedes a subdivision (Publication Manual, p.183).

Book - cited in a secondary source

In text citation
Carter and Beadle's (1930, as cited in Crisman & Streever, 1996) research shows that... or
In the research of Carter and Beadle (1930, as cited in Crisman & Streever, 1996)...

In reference list
Crisman, T. L., & Streever, W. J. (1996). The legacy and future of tropical limnology. In F. Schiemer & K. T. Boland (Eds.), Perspectives in tropical limnology (pp. 27-42). Amstemdam, Netherlands: SPB Academic.

Book - republished

In text citation
(Baldwin, 1909/1980) or
Baldwin (1909/1980) criticised...
  • Both the original publication year and the year of the republished book are included.

In reference list
Baldwin, J. M. (1980). Darwin and the humanities (Library of Genetic Science and Philosophy Series: Vol. 2). New York, NY: AMS. (Original work published 1909).
  • Information about the original publication is included in parentheses after the publisher's name or retrieval statement (See Also Publication Manual, pp. 203-204, example 21 and 26).

Book - translated

In text citation
(Sartre, 1962) or
Sartre (1962) is an example of ...

In reference list
Sartre, J.-P. (1962). Imagination: A psychological critique (F. Williams, Trans.). Ann Arbor, MI: University of Michigan Press.

Chapter in an edited book

In text citation
(Helber, 1995) or
Helber (1995) concludes by ...

In reference list
Helber, L. E. (1995). Redeveloping mature resorts for new markets. In M. V. Conlin & T. Baum (Eds.), Island tourism: Management principles and practice (pp. 105-113). Chichester, England: Wiley.
  • The author and chapter title come first, followed by the editor(s) and book title.
  • Note the editor's initials come before the family name.
  • It is the book title that is italicised, not the chapter title. The page numbers of the chapter are also required.

Edited book

In text citation
(Samovar & Porter, 1997) or
Samovar and Porter (1997) conclude by ...

In reference list
Samovar, L. A., & Porter, R. E. (Eds.). (1997). Intercultural communication: A reader (8th ed.). Belmont, CA: Wadsworth.
  • Include (Ed.) or (Eds.) after their name(s).
  • If you are citing a chapter within an edited book, review the previous section, "Chapter in an edited book".

Electronic book with DOI

In text citation
Lance (2011) argues that...

In reference list
Lance, L. (2011). Nonproduction benefits of education: Crime, health, and good citizenship. In Handbook of the economics of education (Vol. 4, pp.183-282). doi:10.1016/B978-0-444-53444-6.00002-X

Electronic book with no DOI

In text citation
(Martin, 2011)

In reference list
Martin, J. L. (2011). The explanation of social action [Ebrary Reader version]. Retrieved from Ebrary database.
  • DOI is a Digital Object Identifier (DOI).
  • For researchers, when a DOI is available, no matter whether electronic or print, include it in the reference (Publication Manual, p. 189).
  • If you are submitting work to a publisher and there is no DOI, you are now required to give the URL of the Ebook's homepage (in this example, http://www.ebrary.com/corp/).

Reference book - dictionary or encyclopedia entry (with author)

In text citation
(Hwang, 2002) or
Hwang (2002) identifies the hurdles North Korea ...

In reference list
Hwang, E.-G. (2002). North Korea: Economic system. In D. Levinson & K. Christenson (Eds.), Encyclopedia of modern Asia (Vol. 4, pp. 350-353). New York, NY: Charles Scribner's Sons.
  • If there is a volume number or edition (not 1st edition), include this in parentheses after the title along with page number(s).

Reference book - dictionary or encyclopedia entry (with no author)

In text citation
It is defined as ... ("Social Constructionism," 2009).
  • Note that the entry is capitalised when used in text, but not in the reference list (Publication Manual, pp. 101 & 176).

In reference list
Social constructionism. (2009). In J. Scott & G. Marshall (Eds.), A dictionary of sociology (3rd rev. ed.). Retrieved from Oxford Reference Online Premium database.
  • For online dictionaries and encyclopedia, a retrieval statement takes the place of publisher location and name. Note the editors' initials precede the family name.
  • For undergraduate students, give the name of the database, as in the example above (do not include the database URL).

Conference Papers, Reports, & Theses

Conference paper as part of a book of proceedings

In text citation
(Shobhadevi & Bidarakoppa, 1994) or
Shobhadevi and Bidarakoppa (1994) published their ...

In reference list
Shobhadevi, Y. J., & Bidarakoppa, G. S. (1994). Possession phenomena: As a coping behaviour. In G. Davidson (Ed.), Applying psychology: Lessons from Asia-Oceania (pp. 83-95). Carlton, Vic., Australia: Australian Psychological Society.
  • To cite published proceedings from a book, use the same format as for a book or book chapter (Publication Manual, p. 206).
  • To cite proceedings published regularly use the same format as a periodical.

Contribution to conference or symposium

In text citation
(Bochner, 1996) or
Bochner (1996) addressed this ...

In reference list
Bochner, S. (1996, November). Mentoring in higher education: Issues to be addressed in developing a mentoring program. Paper presented at the Australian Association for Research in Education Conference, Singapore. Retrieved from http://www.aare.edu.au/96pap/bochs96018.txt
  • A capital letter is used for all key words in the conference name.
  • Give the month of the conference if the paper has not been formally published (Publication Manual, pp. 206-207).

Report - annual

In text citation
(Telecom New Zealand, 2007)

In reference list
Telecom New Zealand. (2007). Ready to compete, connect, communicate: Annual report 2007. Retrieved from http://annualreport07.telecom.co.nz/download/telecom-annual-report-2007.pdf
  • If it is an annual report, reference it as a book.

Report - with report number

In text citation
(Holmes, 2000) or
Holmes (2000) highlights the importance ...

In reference list
Holmes, P. (2000). The intercultural communication experiences of ethnic Chinese students in a Western tertiary institution: Implications for education providers (Working paper 2000-14). Hamilton, New Zealand: University of Waikato, Department of Management Communication.
  • If there is a report number, give this in parentheses after the title.
  • If the name of the state, province, or country is included in the name of the university, this does not need to be repeated in the publisher location.
  • Give the name of the university first, followed by the department that produced the document (Publication Manual, p. 206).

Report - without report number

In text citation
(Caygill, 2009) or
Caygill (2009) concludes ...

In reference list
Caygill, R. (2009). Science: Trends in year 5 science achievement 1994 to 2006. Retrieved from Ministry of Education, Education Counts website: http://www.educationcounts.govt.nz/__data/assets/pdf_file/0015/34413/914_TIMSS-06_Science2.pdf
  • If a report is available online, add the publisher as part of the retrieval statement if it has not been identified as the author (Publication Manual, p. 205).

Report from institutional archive

In text citation
(Whangapirita, Awatere, & Nikora. 2003)

In reference list
Whangapirita, L., Awatere, S., & Nikora, L. (2003). Maori perspectives of the environment: A review of policy submissions made by iwi to Environment Waikato (Technical Report No.3; Environment Waikato Internal Series 2004/01). Retrieved from University of Waikato, Research Commons website: http://researchcommons.waikato.ac.nz/

Thesis (except from USA) - print version

In text citation
(Dewstow, 2006) or
Dewstow (2006) recommends ...

In reference list
Dewstow, R. A. (2006). Using the Internet to enhance teaching at the University of Waikato (Unpublished master's thesis). University of Waikato, Hamilton, New Zealand.
  • Include either (Unpublished doctoral dissertation) or (Unpublished master's thesis) after the title as appropriate (Publication Manual, p. 207).

Thesis (except from USA) - electronic version

In text citation
(Dewstow, 2006) or
Dewstow (2006) recommends ...

In reference list
Dewstow, R. A. (2006). Using the Internet to enhance teaching at the University of Waikato (Master's thesis, University of Waikato, Hamilton, New Zealand). Retrieved from http://hdl.handle.net/10289/2241
  • Include either (Doctoral dissertation) or (Master's thesis) after the title as appropriate (Publication Manual, p. 207) and university's name and location (city and country).
  • If the city name is included in the University's name, leave it out (e.g. University of Auckland, New Zealand).

Thesis from USA - electronic version

In text citation
(Rose, 2006) or
According to Rose (2006) ...

In reference list
Rose, S. L. (2006). Essays on almost common value auctions (Doctoral dissertation, Ohio State University). Retrieved from http://www.ohiolink.edu/etd

Journals

Journal article - print version

In text citation
(Sainaghi, 2008) or
Sainaghi (2008) suggests ...

In reference list
Sainaghi, R. (2008). Strategic position and performance of winter destinations.Tourism Review, 63(4), 40-57.
  • A capital letter is used for key words in the journal title. The journal title and volume number are italicised, followed by the issue number in parentheses (not italicised).
  • If each issue begins with page 1, give the issue number in the parentheses immediately after the volume number.
  • For researchers, the issue number is not required for journals with continuous pagination.

Journal article - electronic version with a DOI

In text citation
Shepherd et al., (2007) or
Shepherd et al. (2007) highlight the ...
  • If there are six or more authors, from the first citation in text, use et al. after the first author.

In reference list
Shepherd, R., Barnett, J., Cooper, H., Coyle, A., Moran-Ellis, J., Senior, V., & Walton, C. (2007). Towards an understanding of British public attitudes concerning human cloning. Social Science & Medicine, 65(2), 377-392. doi:10.1016/j.socscimed.2007.03.018

Journal article - electronic version with no DOI

In text citation
(Harrison & Papa, 2005) or
In their research, Harrison and Papa (2005) established ...
  • If there are six or more authors, list all authors in the reference list. From the first citation in text, use et al. after the first author.

In reference list
Harrison, B., & Papa, R. (2005). The development of an indigenous knowledge program in a New Zealand Maori-language immersion school. Anthropology and Education Quarterly, 36(1), 57-72. Retrieved from Academic Research Library database.
  • DOI is a Digital Object Identifier (DOI).
  • For researchers, when a DOI is available, no matter whether electronic or print, include it in the reference (Publication Manual, p. 189).
  • For undergraduate students, give the name of the database, as in the example above (do not include the database URL). It is no longer necessary to include the date of retrieval.
  • If you are submitting work to a publisher and there is no DOI, you are now required to give the URL of the journal homepage (Publication Manual, p. 199).

Journal article - Internet only

In text citation
(Snell & Hodgetts, n.d.) or
Snell and Hodgetts (n.d.) identified "..." (para. 3)
  • (n.d.)= no date.
  • As there are no page numbers, cite the paragraph number in text.

In reference list
Snell, D., & Hodgetts, D. (n.d.). The psychology of heavy metal communities and white supremacy. Te Kura Kete Aronui, 1. Retrieved from http://www.waikato.ac.nz/wfass/tkka
  • (n.d.)= no date.

Journal article - cited in a secondary source

In text citation
(Lilieholm & Romney, 2000, as cited in Suntikul, Butler, & Airey, 2010) or
Lilieholm and Romney (2000, as cited in Suntikul, Butler, & Airey, 2010) argue that...

In reference list
Suntikul, W., Butler, R., & Airey, D. (2010). Implications of political change on national park operations: Doi moi and tourism to Vietnam's national parks. Journal of Ecotourism, 9(3), 201-218. doi: 10.1080/14724040903144360

Magazines & Newspapers

Magazine - print only

In text citation
(von Drehle et al., 2009)... or
Von Drehle et al. (2009) assert...
  • If an author's name begins with a lower case letter appears at the beginning of a sentence, it must be capitalised.

In reference list
von Drehle, D., Ghosh, B., Scherer, M., Zaidi, S. H., Baker, A., James, R., ...Peters, G. (2009, October 12). An enemy within. Time South Pacific [Australia/New Zealand editon], 174(14), 12-17.
  • Full date is used for weekly magazines; month and year for monthly magazines.
  • If there are eight or more authors, list the first six, then three elipses (...) and finish with the last author.

Magazine - electronic version

In text citation
Robison, 2008) or
Robison (2008) considers ...

In reference list
Robison, J. (2008, January). On the waka wave. North and South, 262, 80-87. Retrieved from Australia/New Zealand Reference Centre database.
  • If you are submitting work to a publisher, you are now required to give the URL of the journal homepage (Publication Manual, p. 199).
  • For undergraduate students, give the name of the database and do not include the database URL.
  • It is no longer necessary to include the date of retrieval.

Newspaper article - print version

In text citation
Cumming, 2003) or
Cumming (2003) reports ...

In reference list
Cumming, G. (2003, April 5). Cough that shook the world. The New Zealand Herald, p. B4.
  • Include p. or pp. before the page number. This is used for newspapers only, not magazines or journals. p = 1 page, pp. more than one page.
  • If page numbers are discontinous, separate page numbers with a comma. e.g. pp. A1, A4-5.

Newspaper article - electronic version

In text citation
Cumming, 2003) or
Cumming (2003) reports ...

In reference list
Cumming, G. (2003, April 5). Cough that shook the world. The New Zealand Herald. Retrieved from http://www.nzherald.co.nz
  • Use the URL of the homepage of the newspaper to avoid non-working URLs.
  • It is no longer necessary to include the date of retrieval.

Newspaper article - with no author

In text citation
("Drivers Reject Fuel Prices", 2003)
  • In the in text citation, abbreviate the title, use double quotation marks and capital letters (Publication Manual, p. 176).

In reference list
Drivers reject fuel prices driven by war threat. (2003, March 7). The Timaru Herald, p.1.
  • If there is no author, the article title comes first.

Audiovisual

Audio podcast

In text citation
(Noonan, 2008)

In reference list
Noonan, D. (Producer). (2008, January 9). The whistle from the blunder: Part 5 [Audio podcast]. Retrieved from http://www.radionz.co.nz
  • Include as much information as possible, e.g. date, title and identifier.

Film - motion pictures

In text citation
(Vasile & Fellini, 2001) or
Vasile and Fellini (2001)

In reference list
Vasile, T. (Producer), & Fellini, F. (Director). (2001). Roma [Motion picture]. United States: MGM Home Entertainment.
  • In the Author field, identify the primary contributors (i.e. the director or producer or both) but not the presenters.
  • For publication information, give the motion picture's country of origin and the name of the motion picture studio.
  • A description of the form of the work goes in square brackets [ ] after the title. It is not italicised.

Music recording - recorded by composer

In text citation
(The Beatles, 2003, track 10)
  • Include side and band or track numbers.

In reference list
The Beatles. (2003). Across the universe. On Let it be... naked [CD]. Hollywood, CA: Capital Records.
  • Add medium of recording with [ ]. If it is downloaded online, use the file format as medium – e.g. [MP3 file], [MIDI file].

Music recording - recorded by someone other than composer

In text citation
"Amazing Grace" (Newton, 1779/2009, track 8) or
Newton's celebrated song (1779/2009, track 8) says...
  • Acknowledge both composed year and performed year.

In reference list
Newton, J. (1779). Amazing grace [Recorded by S. Boyle]. On I dreamed a dream [CD]. London, England: Sony Music Entertainment. (2009)
  • When a song is recorded by someone other than the composer, acknowledge the performer with [Recorded by… ] after the title, and date of the recording at the end of the reference.
  • When the composer and lyricist are not the same, acknowledge both of them – e.g. Goethe, J. W. (Lyricist), & Mozart, W. A. (Composer).
  • Do not put a period after the date of recording (Publication manual, p. 209).
  • Add medium of recording with [ ]. If it is downloaded online, use the file format as medium – e.g. [MP3 file], [MIDI file].

Music recording - unknown composer

In text citation
According to the traditional Maori song, "Tarakihi" (1999), ... or
("Tarakihi," 1999).
  • Use double quotation marks around the title of a song (Publication manual, p. 176).

In reference list
Tarakihi [Recorded by K. Te Kanawa]. (n.d.). On Maori songs [MP3 file]. New York, NY : EMI. (1999)
  • When you cannot find a composer’s name (e.g. traditional songs), move the title to the author’s position.
  • Add medium of recording with [ ]. If it is downloaded online, use the file format as medium – e.g. [MP3 file], [MIDI file].

Television program

In text citation
(Slater, 2002)

In reference list
Slater, K. (Producer). (2002). Gene in a bottle [Television series episode]. In 60 minutes. Auckland, New Zealand: TV3 Network Services.
  • Put television series episode or motion picture in square brackets [ ] after the title.

Video blog post (e.g. YouTube video)

In text citation
(Leelefever, 2007)

In reference list
Leelefever. (2007, May 29). Wiki in plain English [Video file]. Retrieved from http://www.youtube.com/watch?v=-dnL00TdmLY
  • Use the uploader's name as author. When the video's creator is known, reference the video like 'Film - motion pictures'.

Others (Webpages, Legal Materials, Course Handouts etc.)

Blog post

In text citation
(Hobbit Team, 2011)

In reference list
Hobbit Team. (2011, November 5). 3D concept sketch [Web log message]. Retrieved from http://www.thehobbitblog.com/
  • Do not italicise blog post title, as it is unpublished material.
  • Use the URL of the blog homepage rather than individual post's URL.
  • Twitter posts can be referenced like blog posts. Reference it as [Twitter post].

Course handout - print version (unpublished work)

In text citation
(Brown, 2004)

In reference list
Brown, P. (2004). Marketing: MKTG200-11B [Lecture notes]. Hamilton, New Zealand: University of Waikato, Department of Marketing.
  • Course handouts and lecture notes belong to the group "unpublished papers, lectures from an archive or personal collections" (Publication Manual, p. 213).
  • In the publication information field, list the organisation's name (e.g. university, department), city, and country.
  • Put the format in square brackets after the title. e.g. [Lecture notes].

Course handout - electronic version

In text citation
(Archard, Merry, & Nicholson, 2011) or
Archard, Merry, and Nicholson (2011) state that

In reference list
Archard, S., Merry, R., & Nicholson, C. (2011). Karakia and waiata [Powerpoint slides]. Retrieved from TEPS757-11B (NET): Communities of Learners website: http://elearn.waikato.ac.nz/mod/resource/view.php?id=174650
  • Put the format in square brackets after the title. e.g. [Powerpoint slides].

Data file - from a database

In text citation
(Thomson Reuters, n.d.)
  • (n.d.)= no date.

In reference list
Thomson Reuters. (n.d.). Publically listed telecommunications companies in India with 500 or more employees [Data file]. Retrieved from Thomson One Banker Database.
  • A data set is where you have selected raw data to produce a unique data set (Publication Manual, p. 210). It usually involves specialised software with limited access, rather than commonly available software (e.g. MS Excel) or is found on a website.
  • The use of [Data file] indicates that you have chosen specific data to form this data set. You can also include additional information to distinguish data sets, e.g. [Data file, 2001 Population Census].
  • If the database or website has a specific title, include this detail (e.g. from Thomson One Banker).
  • Use (n.d.) if the year of publication is not given.
  • If a title is given for the data set, put it in italics. If you have created your own title, do not italise.

Data file - from a website

In text citation
(Statistics New Zealand, n.d.).

In reference list
Statistics New Zealand. (n.d.). Birthplace and sex, for the Maori ethnic group census usually resident population count, 2001 [Data file, 2001 Population Census]. Retrieved from Table Builder ://www.stats.govt.nz/
  • A data set is where you have selected raw data to produce a unique data set (Publication Manual, p. 210). It usually involves specialised software with limited access, rather than commonly available software (e.g. MS Excel) or is found on a website.
  • The use of [Data file] indicates that you have chosen specific data to form this data set. You can also include additional information to distinguish data sets, e.g. [Data file, 2001 Population Census].
  • If the database or website has a specific title, include this detail (e.g. from Thomson One Banker).
  • Use (n.d.) if the year of publication is not given.
  • If a title is given for the data set, put it in italics. If you have created your own title, do not italise.

Legal material

In text citation
Children's Commissioner Act 2003) or The wellbeing of children is covered by the Children's Commissioner Act 2003.

In reference list
Children's Commissioner Act 2003, 2003 S.N.Z. No. 121.

Online discussion

In text citation
(Chalmers, 2000)

In reference list
Chalmers, D. (2000, November 17). Seeing with sound [Online forum comment]. Retrieved from http://groups.google.com/group/sci.psychology.consciousness/
  • Do not italicise titles of unpublished works.

Personal communications (emails, your own lecture notes, Facebook etc.)

In text citation
(H. Clarke, personal communication, March 19, 2004) or Clarke (personal communication, March 19, 2004) remarked that...

In reference list
  • No information is required in the reference list as the data has not been published and can not be retrieved.
  • Contents from private or friend-only Facebook page should be treated as Personal Communications, but infomration in publicly available facebook pages (e.g. fan page, group page) may be referenced with [Facebook update].

Webpages

In text citation
(Statistics New Zealand, 2007)
  • Do not write URLs in the text.

In reference list
Statistics New Zealand. (2007). New Zealand in profile 2007. Retrieved from http://www.stats.govt.nz
  • A personal or institutional webpage is considered an informally published work (Publication Manual, p. 212).
  • It is no longer necessary to include the date of retrieval, unless webpage content is likely to be updated (e.g. a wiki).

Wiki

In text citation
(University of Waikato, Law Library, n.d.)
  • (n.d.)= no date.

In reference list
University of Waikato, Law Library. (n.d.). Commentary. Retrieved July 19, 2009, from http://law.waikato.ac.nz:8080/lrs/index.php/Commentaries
  • Do not italicise titles of unpublished works.
  • Include the date of retrieval since the contents of a wiki are likely to change over time. For group authors, the parent body precedes a subdivision (Publication Manual, p. 183).

Figures (including Images) & Tables

For undergraduates

Figures (including Images)
Illustrations, maps, photographs, graphs, charts and drawings (excluding tables) are referred to as figures. Below is an example of how a figure would appear in text:
Waikato university Campus
Figure 1: Haluoleo University (Source: Haluoleo University, 2010)
Unless it is your own work, the source must be acknowledged in full below the figure as a figure caption. The caption goes below the image with a parenthetical reference, and includes the figure number, a description of the figure, and a parenthetical reference: (Source: Author, Date). Italicise the heading "Figure" and the number. Be consistent with capitalisation.
The full citation also goes in the reference list.
In text citation:
Figure 1 shows that ... (Haluoleo University, 2010).

In reference list:
The Haluoleo University. (2010). Student life. Retrieved from http://beritakendari.com/wp-content/uploads/2011/05/Universitas-Haluoleo.jpg

Tables
The caption goes above the table, and include the Table number and a description of the table. Italicise Table and the number. Unless it is your own work, the source must be acknowledged below the table with a parenthetical reference: (Source: Author, Date). The full citation also goes in the references list.

For Ph.D candidates (and students submitting a three or four-paper master's thesis)

Permission to reproduce copyright material must be obtained from the publisher or copyright holder. If you are reproducing a figure or table, you must provide copyright information and a permission statement at the end of the caption (Publication Manual, pp. 158-167).
For detailed information on copyright and permissions, see Publication Manual, pp. 38 and 173. You should also become familiar with:
If you photograph a person, a signed release from that person is required giving permission for the photo to be used (Publication Manual, p. 166).

Figures (including Images)
As in examples above, italicise the heading "Figure" and the number.
From a journal:
Figure 1. Name of Picture. From [Adapted from] "Title of article," by A. A. Author and B. B. Author, year, Title of Journal, Volume, p. xx. Copyright Year by Publisher. Reprinted with permission.
From a book:
Figure 2. Name of Picture. From [Adapted from] Title of Book (p. xx), by A. A. Author and B. B. Author, year, Place of Publication: Publisher. Reprinted with permission.

From a webpage:
Figure 3. Name of Picture. From [Adapted from] Title of webpage, by A. A. Author and B. B. Author, year, Retrieved from... website: http://.... Reprinted with permission.

Tables
The caption goes above the table, with the source included as a note below the table beginning with the word "Note" (Publication Manual, pp. 138-141).
From a journal:
From [Adapted from] "Title of Article," by A. A. Author and B. B. Author, year, Title of Journal, Volume, p. XX. Copyright Year by Publisher. Reprinted with permission.

From a book:
From [Adapted from] Title of Book (p. xx), by A. A. Author and B. B. Author, year, Place of Publication: Publisher. Reprinted with permission.

For an easy to use, 2 page printable version of this section is provided, download the Library's handy APA Quick Guide [208.4 kb].
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